August 9, 2023

4 Reasons Why Hiring a Notary is Crucial for Legal Documentations

Confused whether you should hire a notary or not? Understand why you need a Notary to ensure credibility in your transactions.

When it comes to legal documents and transactions, ensuring their authenticity and legitimacy is paramount. This is where the unsung heroes of the legal realm step in - the notary. Did you know that notary services have been around for over 4,000 years? These diligent professionals play a crucial role in safeguarding the integrity of our most important papers, providing an indispensable service that is often overlooked. From real estate deals to wills and power of attorney documents, their stamp of approval instills confidence and trust.

Read on to know why you need a Notary for all your legal documentation? These dedicated professionals stand as pillars of assurance, preventing fraud, and reinforcing the legal foundation of countless endeavours.

What is a Notary?

At the heart of the legal landscape stands the notary public. Believe it or not, these professionals have been around for thousands of years, chiselling laws into stone!

A notary is a legally public professional who acts as an impartial witness and official verifier of important documents. Their role is not to offer legal advice or court representation but to ensure the integrity and authenticity of various papers, from contracts to affidavits (This can make a document much more effective in a court case, however).

One of the most crucial aspects of notary's duties lies in their impartiality and neutrality. They must act as an objective third party, detached from any personal interest or bias, to maintain the integrity of the process.

Whether it's a property transfer, adoption papers, or estate planning documents, a public notary's meticulous attention to detail and commitment to fairness is indispensable. Because of this, they protect against potential fraud or misrepresentation, offering peace of mind to all parties involved.

What does a Public Notary do in BC?

What does a notary public do

In the vibrant province of British Columbia, the role of a public notary extends far beyond a mere rubber stamp. These dedicated professionals serve as essential players in a wide array of legal transactions, ensuring the smooth flow of vital processes.

Their stamp or seal is recognized as a mark of credibility and trustworthiness, making the documents they handle legally valid and binding. They can help you in the following areas with notarized documents:

Real Estate & Property Transactions

In the realm of real estate, public notaries in BC play a pivotal role in property transactions. From the initial drafting of contracts to the final registration of ownership, their expertise guides buyers and sellers through the complex maze of legalities. They especially help you with purchases, sales, mortgages and transfers of family property. Their involvement instills confidence in all parties, as they meticulously verify title deeds, mortgage documents, and other critical paperwork.

Personal Estate Planning

Notaries assist individuals in preparing wills, ensuring that the testator's wishes are accurately reflected and legally binding. Additionally, notaries are involved in the power of attorney documents, enabling clients to appoint a representative to act on their behalf in financial or medical matters should the need arise (a representation agreement).

Certifying Documents (or Document notarization)

One notable aspect of notary services in British Columbia lies in their ability to certify true copies of documents. This involves witnessing signatures and confirming identification for all parties affected. Common examples include:

  • Travel Consent Letters
  • Passport documents
  • Affidavits in court (administer oaths)
  • Declaration letters
  • Other official documents
  • Other legal documents

The notary's seal provides a verified copy that holds weight, sparing individuals the hassle of dealing with various institutions.

4 Main Reasons Why Do You Need a Notary?

What is notary public administer oaths

When it comes to legal documentation, the services of a notary become an indispensable asset. When you certify documents, the numerous benefits go beyond mere formality: it provides you with vital safeguards and added credibility, even for personal documents.

Notary Service Made Simple

Here are 4 compelling reasons why hiring a notary public is crucial for your legal needs:

1) Ensuring Proper Execution and Preventing Fraud

The primary purpose of notarizing documents is to ensure their proper execution and prevent potential fraud. A notary public acts as an impartial witness to the signing process, verifying the identities of the parties involved and confirming that they willingly and knowingly signed the document. This extra layer of protection instills trust and authenticity, reducing the likelihood of disputes arising from disputed signatures.

Just like how a fingerprint or a DNA test provides undeniable proof, a notarized document does the same for you. Having your legal documents notarized means you're well-equipped against cases of fraud, theft or other trickery.

2) Boosting the Credibility of Official Documents & Legal Validity

Some documents may not hold legal weight unless they are notarized. For instance, mortgage documents, affidavits, and powers of attorney often require notarization to be legally binding. Notarizing these documents increases their credibility and validity, making them more likely to be accepted by official entities, such as Global Affairs Canada or courts of law. It reinforces the importance of having crucial legal papers properly notarized.

3) Offering Legal Protection and Defensibility

When your documents are notarized, you gain a powerful layer of legal protection in case of disputes or trials. The notary seal signifies the authenticity of the signatures and content, making it harder for others to question their legitimacy. In contractual disputes, having notarized documents can provide you with a stronger position and credibility before the court, safeguarding your interests and reputation.

4) Self-Authentication in Court

Notarized documents are self-authenticating under the law of evidence, which means they can be presented as evidence in court without requiring a witness during a trial. This aspect saves time and money by eliminating the need to call witnesses to testify, streamlining legal processes and making your case more efficient.

What is the Difference Between a Notary and a Lawyer?

Notary public vs Lawyer

It's okay, lots of people get us confused! Let's clarify:

In the legal landscape, the roles of notaries and lawyers may often overlap, but they are distinct and serve different purposes. Understanding the differences between these professionals can help you make informed decisions when seeking legal help.

Qualifications & Roles:

Notary Public:

  • Qualifications: Notaries are typically required to complete their masters in legal studies pass licensing examinations. The requirements may vary by jurisdiction.
  • Role: Notaries are impartial witnesses and official verifiers of documents. They ensure the authenticity of signatures, administer oaths, and certify copies of important papers.


  • Qualifications: Lawyers must obtain a law degree, pass the bar exam, and meet additional requirements to practice law.
  • Role: Lawyers are legal professionals who provide legal advice, represent clients in court, negotiate on their behalf, and handle various legal matters, including litigation and complex legal issues.

Situations for Seeking Services

When to Choose Professional Notary Services

  • Document Authentication: If you need documents to be notarized, such as affidavits, travel consent letters, contracts, or powers of attorney, a notary public is the appropriate choice to ensure their validity and legality.
  • Real Estate Transactions: For straightforward real estate transactions, a public notarycan handle the necessary documentation and ensure a smooth transfer of property.

When to Choose a Lawyer:

  • Legal Representation: When facing complex legal issues, disputes, or court proceedings, a lawyer's expertise and advocacy are essential for protecting your rights and achieving favourable outcomes.
  • Legal Advice: If you require comprehensive legal advice, analysis of legal implications, or guidance on complex matters, a lawyer can offer tailored solutions and insights.

Complementary Roles in the Legal System:

Notaries and lawyers play complementary roles in the legal system. While notaries focus on the authentication of documents and facilitating legal transactions, lawyers excel in providing legal counsel and representation. Together, they ensure a robust legal framework, where notaries establish the authenticity of documents, and lawyers use this foundation to navigate complex legal challenges.

In essence, notaries and lawyers form a dynamic duo, each contributing their unique skills to safeguard legal proceedings. Whether seeking to authenticate essential documents or address intricate legal matters, understanding the distinction between these professionals allows individuals to make the right choices to meet their legal needs effectively.

Get Your Documents Notarized at Clayton Heights Notary

Notary public appointments

Are you in need of professional, reliable, and legally binding document notarization services? Look no further! Trust the expertise of Clayton Heights Notary, your go-to destination for all your legal documentation needs. Our experienced notary public is dedicated to ensuring the proper execution, credibility, and protection of your important papers.

Get in touch with us today to schedule an appointment and get your documents notarized by the expert!

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