Whether you’re buying property abroad, applying for a visa, or conducting international business, you may come across the terms apostille and notarization.
Although they sound similar, they serve different purposes. Knowing the difference helps you avoid delays and ensures your documents are legally valid where you need them most.
What is Notarization in Canada?
Notarization is the process where a licensed Notary Public in British Columbia:
- Verifies your identity
- Confirms your signature on a document
- Authenticates copies of official records
Examples include:
- Real estate transfers
- Wills and powers of attorney
- Affidavits and statutory declarations
- Travel consent letters
In Canada, notarization ensures a document is genuine and trustworthy within the country.
Read Also: Understanding the key differences between Affidavit vs Statutory Declaration
What is an Apostille?
An apostille is a type of international certification used in countries that are part of the Hague Apostille Convention. It proves that a notarized or government-issued document is authentic for use abroad.
Examples of documents needing an apostille include:
- Birth, marriage, or death certificates
- University diplomas or transcripts
- Business contracts
However, Canada is not a member of the Hague Apostille Convention. Instead, Canada follows a process called document authentication and legalization.
Important Note: At Clayton Heights Notary, we do not provide apostille services. Our role is to assist you with professional notarization services in Surrey, Langley, and the Fraser Valley.
What is the difference between Notarized and Apostiled?
How Does Authentication and Legalization Work in Canada?
Since Canada does not issue apostilles, documents must go through:
- Notarization – completed by a licensed notary (like Clayton Heights Notary).
- Authentication – by Global Affairs Canada.
- Legalization – at the embassy or consulate of the destination country.
This three-step process achieves the same effect as an apostille.
When Do You Need an Apostille or Notarization?
- Notarization only: Real estate transactions, wills, affidavits, powers of attorney within Canada.
- Authentication + Legalization (Apostille equivalent): Business contracts abroad, foreign property transactions, overseas work visas, study permits, and immigration applications.
Read Also: What does a Notary Public Do and Why is it Important?
Simplify Your Notarization Today
Understanding the difference between apostille vs notarization in Canada can be confusing — especially since apostilles are not issued here. That’s why it helps to have a trusted professional by your side.
At Clayton Heights Notary, we make notarization simple, quick, and stress-free for clients across Surrey, Langley, and the Fraser Valley.
Book an Appointment Today and let us make your notarization process simple, stress-free, and professional.
