If you've ever been asked to complete a Statutory Declaration in British Columbia—whether for legal, immigration, or personal reasons—you might be wondering what exactly it is and why it's important. Whether you're in Langley, Surrey, or anywhere else in BC, understanding this document can save you time and hassle when dealing with formal processes.
In this guide, we’ll break down what a statutory declaration is, how it’s used, who needs to witness it, and how to correctly fill it out.
What is a Statutory Declaration in BC?
A Statutory Declaration is a legal document used to affirm something is true. In simple words, it is a written document of facts that an individual declares to be true.
While it's similar to an affidavit, it's typically used for non-court matters. You're basically making a sworn statement under oath, and it carries legal weight—if the information is false, you could face penalties for perjury.
When is the Statutory Declaration used in BC?
In British Columbia, statutory declarations are often used for things like verifying identity, residency, or status in a relationship.
Here’s a brief overview where Stat declaration in used:
- Declaring marital status
- Providing evidence of financial status or assets
- Completing insurance claims
- Making declarations of residency
- Declaring the merger or consolidation of legal entities
- Affirming the types of goods being exported or imported
- Updating legal gender
- Applying for a pension
- Establishing that an individual and their former spouse have stopped living together
- Legally changing a person's name
- Affirming accurate translation of documents
- Assisting a family member in coming to Canada as a refugee
Read Also: Understand the Key Differences between Affidavit vs Statutory Declaration
Does a Statutory Declaration Need to Be Notarized?
Yes, a Statutory Declaration in BC must be notarized by an authorized individual.
This could be a Notary Public or a Commissioner for Oaths. The notary’s role is to verify your identity and witness your signature on the declaration.
If you're in Langley or Surrey, it's easy to book a local notary who can handle this process quickly and professionally. Many notary offices in the area offer same-day appointments, especially for commonly used documents like these.
Does a Statutory Declaration Need to Be Witnessed?
Absolutely. In fact, a statutory declaration isn’t valid unless it's witnessed by someone authorized to administer oaths, such as a Notary Public. You can’t simply sign the form at home and send it in—it must be signed in the presence of the notary.
This is crucial because the declaration becomes a sworn document only when it’s properly witnessed. Without that, it may not be accepted by the agency requesting it.
How Do I Fill Out a Statutory Declaration Form?
Filling out a statutory declaration form in BC is straightforward, but it's important to get it right. Here’s a simple step-by-step guide:
- Get the Right Form
Make sure you have the correct form for your specific need. For example, a statutory declaration of common-law union is different from one for confirming identity. - Complete Your Personal Information
Fill in your full legal name, address, and any other identifying details. - Write the Declaration
Clearly state the facts you are declaring to be true. Be specific and honest—this is a sworn statement. - Leave the Signature Blank (for now)
Do not sign the form until you're in front of a notary or commissioner. - Visit a Notary in Langley or Surrey
Bring valid ID and sign the form in their presence. They will witness it and add their official seal or stamp.
Note: Always retain your completed and signed declaration just in case you need it in the future.
How Long Is the Statutory Declaration Form Valid in BC?
There’s no one-size-fits-all expiration date for a statutory declaration form in BC. The validity depends on the organization requesting it. Some might accept a declaration that's a few months old, while others require one that’s freshly notarized.
If you're unsure, it’s best to ask the institution requesting the document. When in doubt, ask an expert or a notary near you.
What Happens If You Make a False Statutory Declaration?
Falsifying a statutory declaration is a serious legal matter. If you knowingly include false information in a declaration, you're committing perjury, which is a criminal offence under Section 131 of the Criminal Code of Canada.
Penalties for perjury can include:
- Criminal charges
- Fines
- A criminal record
- Potential imprisonment
Even if the false statement seems minor, once sworn, it becomes a legal truth in the eyes of the law. Always ensure the information in your declaration is accurate and truthful. If you're unsure about what to include, speak with a notary or legal advisor before proceeding.
Read Also: Reasons Why Hiring a Notary is Crucial for Legal Documentations?
Final Thoughts
Whether you're applying for benefits, confirming your relationship status, or completing paperwork for government services, understanding how to correctly prepare and notarize a statutory declaration is essential.
If you live in Langley or Surrey and need help with a statutory declaration form in BC, a local notary can make the process smooth and stress-free. Always ensure your document is completed accurately and witnessed properly—it's not just paperwork, it's a legally binding statement.
Draft your Statutory Declaration with Ease at Notary in Clayton
From making sure your form is filled out correctly to witnessing your signature, we’ll help you get it done right the first time. Whether it’s for immigration, insurance, or personal matters, at Notary in Clayton make things simplified for you. We help clients across Langley and Surrey navigate statutory declarations with ease.
Book an appointment online or call us today—we’re here to help you get it done right.